Sheakley
  • Springdale, OH, USA
  • 15-16.50
  • Hourly
  • Full Time

Full benefits package


Job Summary

 

The Administrative Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The Administrative Assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment, contributes to the accomplishment of Human Resources practices and objectives that will provide a high level of customer service to our clients and their employees. Sheakley HR Solutions provides HR to multiple small and medium sized companies.  The Administrative Assistant must be able to multi task and work independently.  Must have a good attention to detail and must be able to handle a variety of HR situations simultaneously. The Administrative Assistant helps with the implementation of services, policies, and programs through HR staff.

 

Principal Duties & Responsibilities:

  • Answering telephones and assisting clients and or employees
  • General clerical tasks and projects
  • New hire implementation including online onboarding
  • I-9 Verifications and maintaining files
  • Employment Verifications
  • FMLA and COBRA Compliance
  • Processing background checks and drug screens
  • Process employee terminations
  • Print and package payroll checks
  • Provide support for staff members
  • Client and employee communication
  • Assisting with the day-to-day efficient operation of the HR office
  • Performs other duties as assigned

 

Qualifications:

 

Education and Experience

  • Minimum 2 years of administrative/customer service related experience
  • Excellent Computer Skills
  • Customer Service skills required
  • Office coordination and organizational ability
  • Ability to work independently
  • Ability to multi task and work under pressure
  • Must be detailed oriented

 

 

Skills, Specialized Knowledge and Abilities

  • Ability to handle sensitive information and maintain a high level of confidentiality.
  • Expert proficiency in Microsoft Office products Word, Excel, PowerPoint, Access
  • Excellent project management skills.
  • Well-built skills in organization, prioritization and time management.
  • Ability to work in a fast paced environment with little supervision and able to demonstrate considerable initiative.
  • Strong communication skills to effectively work with others to build consensus and rapport.
  • Capable of writing reports, procedures and business correspondence.
  • Demonstrate ability to solve problems, analyze systems and data and suggest appropriate solutions.
  • Work under stress to meet project deadlines and attention to detail.
  • Highly self-motivated individual.

 

Physical & Mental Demands:

The working conditions are typically in an office environment, except during client visits.  May require working after hours and occasional weekend to respond to emergency or non-emergency situations.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
  • Ability to sit for long periods of time.
  • The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

  • Travel is primarily local during the business day. However, this position may require up to 25% travel, and could include out of town travel that may require overnight stays.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Sheakley
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